Policy Description

This policy creates a centralized backup of all items stored in the business profile on all users’ accounts. This policy works best when used with the Force business items into business profile policy. The policy serves many purposes, including:

• Making a backup of all business data
   
• Preventing the loss of data when team members leave the team

Note: this policy does not backup any items stored in a user’s Personal profile

Settings

• The default value is OFF
   
• When this policy is turned ON, you will receive a private key to access your backup data. Do not lose this key; it cannot be recovered if you lose it. Without this key, you cannot access any backup data.  
   
• When this policy is turned ON, backups will be scheduled and start soon.
   
• Backup files will be available for download on the Backups tab of the portal.
   
• Each device a user has will upload backup files. 
   
• Backups are retained for 90 days. All backups older than 90 days are automatically deleted.
   
• Each time you turn this policy on, you will receive a new private key.
   
• When this policy is OFF, backups are disabled.
   
• Changing this policy from ON to OFF immediately deletes current backup files.
   

Recommendation

1. We recommend enabling this policy for all businesses.
    
2. Save your private key in Password Boss as a digital note.
    
3. Anyone with the private key can access the backup data. Do not share the private key with anyone who absolutely does not need access to it.
    

Availability

This policy is available to all accounts with an Advanced or Trial subscription.