Overview
Written by Owen Parry
Updated at September 30th, 2024
Table of Contents
Sharing items in Password Boss
It’s easy to share any item in Password Boss with anyone else. You can securely share one item, several items, or an entire folder of items. If the recipient does not have a Password Boss account, we will help them create one. If your Password Boss account is part of an Organization, you can choose recipients from the list of users in your company or from the list of groups that your admin has created.
Any item can be shared.
- Passwords, Digital wallets, notes, etc.
Only item owners can share items
- You retain ownership of the items shared, and shared items cannot be re-shared
Two types of shares
- Item shares
- Folder shares.
Notes on sharing
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Shared items are encrypted, meaning that only you and the recipient have access to the shared data.
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You retain ownership of items you share. This means that the recipient cannot re-share the item with someone else.
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You can cancel a share at any time. Canceling a share will automatically remove any shared items from the recipient's account the next time their account synchronizes.
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Items are shared until you cancel them, you can also add an expiration date if you like.
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Shares can contain individual items or folders.
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Once you share something, you can edit the share to add, change, or remove items from the share.
- When you make changes to shared items, the changes are sent to the recipients of the shared items.
- Items that have been shared with you will appear in the share center, in the Shared Folders list of folders, and the corresponding section along with your personal items.
How to share items
Shared items normally appear in the recipient's account a few minutes after creating the Share.
Desktop
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Open Password Boss.
- From the left menu, choose Share Center.
- Click on the orange circle
to create a new Share.
- The New Shared Item window will open.
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Select the profile you want to share items from.
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Check the box next to each item or folder you want to share.
- Click Next.
- Enter a Name for the Share, add recipients, pick a duration and click Share item.
- The recipient can then open the Share Center, and on the Shared with Me tab they can Accept or Decline the Share.
WebApp
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Open Password Boss.
- From the left menu, choose Share Center.
- Click on the Add Share button
to create a new Share.
- The Create a new Share window will open.
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Select the profile you want to share items from.
- Check the box next to each item or folder you want to share.
7. Click Next.
8. Enter a Name for the Share, add recipients, pick a permission (Invisible, Read, Editor), and click Add, use the How Long Should the Items be Shared feature (optional), and Save Share.
The recipient can then open the Share Center, and on the Shared with Me tab they can Accept or Decline the Share.
iOS
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Open Password Boss.
- From the bottom menu, tap More
- Tap Share Center.
- Tap the green and white circle
- Tap Individual Items or Entire Folder.
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Tap the items you want to share.
- Tap Next.
- Enter a Name for the Share, add recipients, pick a duration, and tap Share item.
- The recipient can then open the Share Center and on the Shared with Me tab, they can Accept or Decline the Share.
Android
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Open Password Boss.
- From the top left tap the menu icon
- Tap Share Center.
- Tap on the orange circle
- Tap Individual Items or Entire Folder.
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Tap the items you want to share.
- Tap Next.
- Enter a Name for the Share, add recipients, pick a duration, and tap Share item.
- The recipient can then open the Share Center and on the Shared with Me tab,they can Accept or Decline the Share.
Making changes to shared items
As you make changes to items you have shared, those changes will automatically be synchronized with all recipients.
Updating recipients happens during the normal synchronization process of your Password Boss account. Synchronization happens every 5 minutes from each device.
When you make changes to a shared item, it can take up to 10 minutes for the changes to be received by the recipients - up to 5 minutes for the changes to leave your device, and up to 5 minutes for the recipient to download the changes.
The Share originator can use the Backup Now function to synchronize any Share changes immediately. The recipient can then use Backup Now to receive the changes immediately.
Shares can be sent to anyone or restricted with security policies
If the recipient does not have a Password Boss account, we will help them make an account, and you can control if you allow your clients to create shares
- Standard Security Policy - Disable Sharing
- Advanced Security Policy - Restrict Sharing to specific recipients
