Saving items in Password Boss
Learn how to securely save personal information and documents in Password Boss, and take advantage of additional security features.
Written by Owen Parry
Updated at December 18th, 2025
Table of Contents
You can save a wide variety of personal and work-related information in Password Boss, including passwords, secure notes, financial data, and personal records. Saved items stay encrypted and available across all your devices.
Types of Items You Can Save
Password Boss supports multiple item categories so you can store your digital information securely and access it quickly when needed.
Common item types include:
- Passwords — Websites, apps, and email accounts
- Digital Wallet — Credit cards and bank accounts
- Personal Info — Names, addresses, emails, phone numbers
- Secure Notes — Insurance details, IDs, membership numbers, miscellaneous data
- Identities — Bundles of personal info + payment details for autofill
Choosing the Right Item Type
Select the item category that best matches your data so autofill and sorting functions work correctly.
How to save items in Password Boss
Web App
- Go to our Website
- Click on the + Add New button to save new items.
3. Select what type of item you want to add.
4. Give each item a descriptive name so you can easily find it, for example, House Insurance.
5. You can pick a color for each item as well. This makes it easier to find items.
6. You can use folders to organize your items.
7. Click Save when you are done.
iOS
- Open Password Boss.
- Click on the green and white circle
to add a new item.
- Select what type of item you want to add.
- Give each item a descriptive name so you can easily find it, for example, House Insurance.
- You can pick a color for each item as well. This makes it easier to find items.
- You can use folders to organize your items.
- Click Save when you are done.
Android
- Open Password Boss.
- Tap on the orange circle
to add a new item.
- Select what type of item you want to add.
- Give each item a descriptive name so you can easily find it, for example, House Insurance.
- You can pick a color for each item as well. This makes it easier to find items.
- You can use folders to organize your items.
- Click Save when you are done.
Desktop
- Open Password Boss.
- Click on the orange circle to save new items.
- Select what type of item you want to add.
- Give each item a descriptive name so you can easily find it, for example, House Insurance.
- You can pick a color for each item as well. This makes it easier to find items.
- You can use folders to organize your items.
- Click Save when you are done.
Best Practices for Naming Items
Why Item Names Matter
Clear naming helps you quickly identify items when searching or scrolling through your vault.
Recommended Naming Guidelines
- Use specific, descriptive labels (e.g., “Amex Business Card”, “Home ISP Login”).
- Include context such as “Work”, “Personal”, or client names.
- Avoid generic names like “Password” or “Account Login”.
Organizing Saved Items
Using Folders
You can assign a folder when creating or editing any item.
- Use folders for broad categories (e.g., “Work”, “Personal”, “Clients”).
- For detailed organization, combine folders with Tags.
Using Tags
Tags provide flexible cross‑category grouping and are ideal when an item belongs to multiple contexts (e.g., “#ClientA”, “Finance”, “Travel”).
See the Tags article for more details.
Finding Items You Have Saved
Search
Use the search bar at the top of the app to instantly locate saved items.
- Search by item name
- Search by tag
- Search by URL for website logins
- Search by keyword inside secure notes
Filters
Use built‑in filters such as Passwords, Notes, Wallet, and more to narrow results quickly.
Saving Items Securely
Encryption
All items you save in Password Boss are encrypted using strong, industry‑standard encryption and can only be decrypted with your Master Password.
Multi‑Device Access
Your saved items sync across all your devices, allowing secure access wherever you work.
Tips for Efficient Item Management
Use Colors
Assigning color labels helps you visually identify high‑priority or frequently used items.
Keep Items Updated
Review your items periodically to update passwords, replace expired cards, or remove outdated data.
Combine Features
Use folders, tags, color labels, and search together for the most efficient experience.
Related Articles
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Saving Items in Password Boss
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Saving New Website Passwords
-
Items You Can Save in Password Boss
-
Organizing Items with Folders
-
Organizing Your Items with Tags
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Tips for Using Tags to Organize Your Saved Items
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Creating Custom Views
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Password & Note History
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Understanding Profiles
-
Importing from a Password Boss Export
-
Using Password Boss as an Authenticator (2FA)